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Back to AllFrom Guesswork to Governance for Oracle
The Challenge
A Federal Civilian agency was spending $13 million annually on Oracle software—but had no accurate reporting on usage, consumption, or deployments. Without visibility into their environment and relying on manual data calls, they were forced to renew contracts based on rough estimates, exposing them to significant financial and compliance risks.
The SAM365® Solution
That’s where InSequence and our SAM365® managed service came in.
The agency partnered with InSequence to deploy a SAM tool (Flexera’s FlexNet Manager), centralize procurement data, and integrate discovery tools across their environment. With these capabilities in place, InSequence’s Oracle licensing experts led a structured engagement to deliver transparency, compliance, and savings.
Step 1 – Stand Up a Best-in-Class SAM Tool
InSequence deployed Flexera FlexNet Manager and integrated it with the agency’s full stack:
- Physical & Virtual Servers
- Solaris and VMware Clusters
- Cloud Environments
This provided a comprehensive inventory and reconciled entitlements—giving leadership a clear view of their Oracle license compliance position.
This first step implements the central elements of the SAM365® gameboard:
Inventory Data + Entitlement Data → License Compliance Position
Step 2: Uncover Cost Drivers & Risks
With accurate data in hand, InSequence Oracle licensing experts performed analysis and discovered major risks and inefficiencies:
- Under-optimized VMware deployments
- Production and non-production workloads mixed in clusters
- Confusion over Oracle partitioning rules
- Inconsistent license application
- Unlicensed software
- Over deployment of Oracle databases and options
This second step brings Vendor (Oracle) Expertise to optimize that central data from the SAM365® gameboard:
Step 3: Optimize the Environment with Stakeholders
We engaged stakeholders across engineering and leadership to build a cost-effective, compliant optimization plan, including:
- Migrating Oracle workloads to dedicated VMware clusters
- Rightsizing and reclaiming unused Oracle licenses and options
- Removing unauthorized or expired software
- Cleaning up outdated install evidence
- Educating stakeholders on Oracle licensing nuances
- Instituting proactive license management practices like:
- Real-time visibility for POCs
- Pre-change licensing impact reviews
- Quarterly internal audits
The Outcome: Real Savings, Real Confidence
Thanks to SAM365®, the agency avoided $5 million in true-up costs and potentially tens of millions in fines and audit penalties. They gained full confidence in their Oracle position and eliminated the uncertainty that once surrounded their renewals.
How We Do It
SAM365® is a managed service purpose-built by InSequence to drive software license awareness, optimization, and compliance. It’s based on our SAM365® framework, which draws from ISO 19770, IAITAM, Gartner research, and our experience across 45+ public sector and commercial clients.
With SAM365®, we combine technology, deep licensing expertise, and strategic execution to ensure our clients achieve measurable outcomes—not just reports.
The entire SAM365® Gameboard (displayed below) provides a comprehensive framework for managing all aspects of software asset management – technical, educational, operational, and governance:
ITAM is more than technology, it’s more than expertise, it’s more than process…it’s the orchestration of those elements together in a controlled and disciplined manner with a clear goal of delivering awareness to achieve savings.
About SAM365®
To learn more about SAM365® and InSequence’s ITAM capabilities, use the links below to browse our site or reach out to our team.
