How to Automate Managing Adobe Licenses

How to Automate Managing Adobe Licenses

Adobe SAM Outcomes:

Whether you’re managing 50 seats or 5,000, InSequence’s Adobe Named User License Connector brings control and clarity to your Adobe license landscape.

• Improved Accuracy – Gain a true view of license consumption by tying licenses directly to users.
• Eliminate Manual Effort – Eliminate the need for manual data entry and translation between the Adobe Admin Center and your internal license tracking tools.
• Audit Readiness – Automation running daily keeps your Adobe data audit-ready at all times.
• Optimized Spend – Identify unused or underutilized licenses and adjust procurement accordingly.

Are You Still Managing Adobe Licenses Manually?

You’re not alone. Many organizations struggle to keep Adobe licensing in sync with actual usage, especially in large environments with hundreds or thousands of Adobe users. Between multiple license types, changing user assignments, and the need for real-time accuracy, it’s easy for things to slip through the cracks.

Lack of automated tooling often results in over-purchasing, under-utilization, or non-compliance during an audit. Manual tracking and periodic reviews are too slow and error prone. You need a smarter, automated approach.

Introducing InSequence’s Adobe Named User License Connector

InSequence’s lightweight adapter connects the Adobe Admin Console directly with either FlexNet Manager or Flexera One ITAM, automating the entire flow from license assignment to consumption tracking.

Once you set it up, it runs everyday. Your Adobe Compliance reports in Flexera will always be up-to-date.

How it Works:

The connector leverages the Adobe User Management API and Flexera’s proven business adapter interface to automate Adobe license awareness.

• API-Driven Integration: Secure connection is established with the Adobe Admin Console using OAuth 2.0, and the User Management API to retrieve user and license assignment data.
• Automated Data Transformation: The connector maps Adobe’s subscription names to their equivalents in the Flexera console, ensuring consistent, clean data formatting.
• Smart Allocation: Users are automatically assigned (or unassigned) to licenses based on current data from the Adobe Admin Console.
• Scheduled Sync – The entire process is automated so your data stays up to date without manual intervention, which keeps your system in sync with reality.

What About Usage Data?

The Adobe Admin Console shows who is assigned a license—but it doesn’t reveal where the software is installed or how often it’s actually used.

By integrating endpoint inventory and usage data with industry-leading SAM platforms like Flexera, organizations gain the complete picture:

• Who has a license assigned
• What systems Adobe products are installed on
• How frequently the applications are used

This full perspective empowers smarter decisions—optimizing spend, reducing unused licenses, and ensuring compliance while right-sizing Adobe entitlements.

Case Study: Managing Adobe Licenses at Scale

One InSequence customer uses the Adobe Named User Connector to manage over 28,000 Adobe Acrobat entitlements. Reconciling 28,000 licenses manually takes about 40 hours, and the results go out of date as soon as the work ends. To stay audit-ready, teams must repeat the review again and again. The Connector eliminates that burden by tracking licenses automatically every day, keeping the data accurate without manual effort.

Adobe Coverage

The connector automates management of Adobe’s major products, including but not limited to:

• Creative Cloud
• Acrobat
• Photoshop
• Premiere Pro
• Captivate
• Lightroom
• Audition
• After Effects
• Animate
• Illustrator
• InCopy
• InDesign
• Dreamweaver

Learn More

The SAM experts InSequence love to talk about software licenses. Whether you want to learn more about our capabilities or have questions about Adobe, don’t be shy – reach out!

Click the button below to setup a discussion and get access to our team of experts and our comprehensive knowledge base. We will make it easier for you to manage any software license – especially Adobe.